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 VRG Log Books - notes from Ralph, Log Book Coordinator 
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Posted on behalf of Ralph Steinberg. For questions or concerns, you may reply to this thread, or contact Ralph directly, ralph@vrgonline.org :

Quote:
There appears to be some confusion about logbooks and I would like to clear
some of it up very quickly;

1) Yes you must present a valid logbook at every VRG event you enter -
see 1a -

1a) If you do not have a valid logbook for your vehicle you can race at your
first event on your logbook application form

2) If you are applying for your vehicles logbook you have to do four
things, become a VRG member, obtain a VRG Car Number for your car (which is
not the same as your logbook number) before the application is sent in to
actually obtain your first VRG logbook - the car needs to pass a VRG
technical inspection and it needs to be checked out by a VRG eligibility
committee member. While it is possible to have both of these things done
before you every go racing, for most the easiest way to get that done is to
do it at your first VRG event with your car. The log book application form
is only valid when it has a dated signature of both a VRG tech inspector and
a VRG eligibility committee member.

3) You do not download a VRG temporary logbook page. Those pages are
only to be used if you have filled in an existing logbook and have not
gotten your new one yet. Those pages will then be put into your new book. To
obtain a new book is quite simple if you have an existing VRG logbook. Just
send the old book along with any temporary logbook pages and new pictures if
yours are damaged or your car has changed (you changed its colors and if you
changed that or anything else that would be noted - you now have a 1600
instead of a 1500 engine in your MGA, Weber carbs, etc. - please note that
on a cover letter) and send it all off to Ralph Steinberg and you will get a
new book attached to your old one

4) If you have a logbook that is full and it is from an existing club
that is not the VRG, you must obtain a new book from that club or apply for
a new VRG logbook and the process for you is the same as if the car had
never had a book. Do not download a temporary logbook page, that is for VRG
logbooks only

5) If your vehicle is found not to be eligible for a VRG logbook you
can ask for a guest sticker - new as of 2014 - and can then race - ALL cars
still must pass tech and you must have a logbook, a guest sticker will allow
a non-conforming car to race with the VRG at the event chair's discretion.

6) In the event the eligibility committee finds your car does not
conform to VRG rules and regulations, but could, they will work with you to
set up a time schedule to get this all done. You will be issued a VRG
logbook that is listed as temporary and if the car is not in compliance by
whatever schedule you and the VRG eligibility committee worked your logbook
will be revoked

7) EVERY CAR MUST PASS A VRG TECHNICAL INSPECTION BEFORE COMPETING IN A
VRG SPEED EVENT, EVERY SINGLE EVENT.

8) EVERY CAR MUST PRESENT A VALID LOG BOOK AT EVERY VRG SPEED EVENT,
EVERY SINGLE EVENT (VRG recognizes logbooks from all VMC member clubs, SCCA,
FIA and other select organizations)

9) Only cars that comply with VRG rules and regulations, Production,
Sports Racers & Specials through 1979, Formula cars per VRG rules and
regulations (FF, CF & FV are sub-groups within the VRG and have very
specific rules pertaining to them only) can apply for a VRG log book or use
a VRG log book application to race on (You can not show up at a VRG event
with your 1987 Mustang that does not have a logbook and think you can race
it with the VRG on a VRG log book application)



While it is actually quite simple to apply for a VRG log book and it is
fairly simple to get one, if you do not do it right you will not get one. If
you send off your information and it is not complete (signed and dated by
both a tech inspector and eligibility committee person) and assuming it is
legible you will get it back and will have to start the whole process again.
Please print as clearly as you can so your form can be read and transcribed.
Try to fill in every line and if you are going to leave something blank
indicate why - perhaps your vehicle does not have a VIN, the engine number
is long gone, or attach a note saying you are not sure what was meant - when
your new log book arrives it will have a note explaining how to obtain that
missing information or there will be a NA (not applicable) on the line in
question



Thanks,

Ralph Steinberg - Log Book Coordinator

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Ian
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Wed Mar 12, 2014 2:44 pm
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Joined: Sun Jan 05, 2014 11:06 pm
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Location: MA, Boston Metro-West
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Ralph,
I would like to apply for a log book, but don't have pictures of the completed car yet. Well, I have pictures of the unpainted body and the 95% complete chassis. But, what if the body/car won't be mated up till a week before the 1st VRG event? Can I bring the photo of the finished car with me to that event?

Also, the motor is a used race motor that I got without a build sheet. Therefore I don't know every detail about it. I know the "nominal" displacement for the block and pistons when new and the approximate static compression ratio by inference from a compression measurement. I don't know the amount of any over-boring (if any) and these details. I'm sure I'll know everything after the 1st time it gets refreshed, but until then I just have what I can measure from the outside of the motor. Is this info good enough for the log book application?

Thanks

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John Feng
Massachusetts


Tue Mar 18, 2014 8:55 pm
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Hi John,

Sorry that this has lingered as long as it has.
If you haven't already, send your question to Ralph directly: ralph@vrgonline.org
I suspect you'll want to talk in some detail about the engine specifications, so perhaps you can set up a call to discuss.

-Ian

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Ian
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Mon Mar 24, 2014 12:40 pm
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Ralph - I'm going to follow up on the VRG newsgroup on this as well, and will post your reply here for others' benefit:

Can you clarify your point about the VRG number, in bullet item two:

Quote:
2) If you are applying for your vehicles logbook you have to do four
things, become a VRG member, obtain a VRG Car Number for your car (which is
not the same as your logbook number) before the application is sent in to
actually obtain your first VRG logbook - the car needs to pass a VRG
technical inspection and it needs to be checked out by a VRG eligibility
committee member


Is this a "permanent" number, in the fashion of other clubs? Is this the number that you wear on the outside of the car? Or is this a number meant to only track the existence of the car within the club, and not the race number or logbook number assigned to a car?

Thanks!

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Wed Apr 02, 2014 6:49 pm
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Ian,

I'm sure Ralph will respond, but I can give some background on VRG permanent numbers. Yes, we have a permanent number system ... sort of. Well, we have one, but we've never really enforced it (more on that anon).

When you joined VRG, there was a place on the Membership Application to request a permanent number -- actually, to list three preferences. If all three of your choices were already taken, VRG usually contacted you and asked for another choice, until we got one that worked. Kim Eastman and John Faulkner used to keep a list of the permanent numbers, I'm sure it's still around somewhere. Most people have probably forgotten their permanent number. It's NOT the same as your Member Number.

But we never made anyone use their permanent number on their car. Too many people have cars with other numbers on (I'm guilty of that too), or multiple cars with different numbers. And more importantly, it's never been much of a problem at VRG events. We normally only have a handful of number conflicts, and the Event Chairman or Registrar clears them up before the race weekend. It's only a problem if two people have the same race number [i]in the same race group.[i] It doesn't matter if cars in different race groups have the same number (until we run the all-comer's race late Sunday afternoon, but by then nobody cares).

So yes, you do have a permanent number ... but we've never made anyone use their permanent number, and unless/until it becomes a problem, we probably won't enforce it -- it would create some work for a lot of people.

Mark Palmer


Wed Apr 02, 2014 7:24 pm
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Mark,
Certainly no disrespect intended here, I have run the same number for the past 28 years now on the Spitfire and given the grey hair, would like to keep it. I am still operating under an "enemy" log book, is there a way I can request this number to be my permanent (it's my house number so I can remember how to get home!).

Russ Moore
Spitfire #49


Wed Apr 02, 2014 7:46 pm
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Mark - ok, thanks that helps. I don't recall when I first joined whether I even had numbers picked out or not - I certainly didn't have the BMW at the time, so that definitely doesn't have one. Either way, I'm sure that will get straightened out as it's apparently part of the logbook process.

Thanks again!

-Ian

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Wed Apr 02, 2014 11:31 pm
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Russ, the easiest way to make sure that you are able to use "your number" at any event is to register early. Given our cancellation / payment policies, there is absolutely no reason not to register very early if you have any interest in a VRG event. There is absolutely nothing to lose.

I know this is not the answer you are looking for, but it is the easiest way to make this happen. As Mark stated, some events have larger influxes of non-VRG members than others. At the J500, we have a large number of non-VRG cars that attend. So, get your registration in early!

Hope this helps.

Jim

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Jim Karamanis
1972 B-Sedan Ford Pinto


Thu Apr 03, 2014 8:01 am
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Understood. I registered for the J500 weeks ago. We'll see you there.
Russ


Thu Apr 03, 2014 9:19 am
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As Mark mentions above, the "car number" is the number you would have specified on your membership application.
John Faulkner maintains this list apparently, so if you can't remember your numbers like me, you'll need to inquire with John as to what your numbers are. There's a parallel thread on this in the newly re-enabled newsgroup, so once that's done I'll summarize for the members not on that list (you can go and join over here https://groups.yahoo.com/neo/groups/VRG_NewsGroup/info)

My Mini's number was more so determined by what was available when running the PVGP a few years back, which would have happened long after my membership went in. So I either made a number up for the member application, and promptly forgot to use it, or never chose one.

Either way - I'm only getting into this level of detail because I'm finally filling out the logbook applications for my cars. I don't have the benefit of them having books from elsewhere, and now that I want to go race elsewhere, I need a book.

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Ian
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Thu Apr 03, 2014 11:52 am
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